Top 5 Tools to Help You Remember What Was Said in a Meeting

Summarize by Moodbit is an AI-powered Microsoft Teams app designed to simplify meetings by automatically capturing and condensing key points, insights, and tasks. It makes meeting follow-ups seamless by providing intelligent, real-time transcriptions that are polished into summaries with actionable items and sentiment analysis, all directly within the Teams platform. The integration is effortless, requiring a simple bot invitation before or during the meeting. Within seconds of ending the meeting, participants receive a clear, concise summary in the chat, making staying organized easier than ever.

Pros

• AI-Generated Summaries: The app eliminates the need for manual note-taking by transforming live meeting transcriptions into well-structured summaries. This ensures that no key discussion point is ever missed and allows team members to maintain their full focus during the meeting.
• Real-Time Transcription: With superior internal audio processing, the app captures every word with enhanced accuracy and clarity, ensuring that even subtle details are preserved. The transcription is summarized on-the-go for added convenience.
• Sentiment Analysis: Beyond simply transcribing and summarizing, it identifies meeting tones—positive, neutral, or negative—providing valuable insights into team morale and interpersonal dynamics. This helps gauge sentiments effectively for future improvements in communication.
• Task Automation: The AI-driven task recommendations save teams time and effort by suggesting follow-up actions directly derived from what’s discussed in the meeting. This ensures nothing falls through the cracks and simplifies post-meeting workflows.
• Seamless Integration: The app works natively within Microsoft Teams, delivering summaries and action points directly in the chat. The convenience of not switching platforms boosts productivity significantly.

Use Cases

• Effortless Documentation: For team leaders and participants who want to focus on the discussion rather than pausing to take notes, the app ensures that all critical points are captured, recorded, and neatly summarized for future reference.
• Enhanced Collaboration: Teams working across multiple projects can use the AI-generated action items to stay aligned and on track. By breaking down tasks into clear, actionable steps, it improves accountability and project outcomes.
• Sentiment Tracking for Leadership: Managers and team leaders can leverage sentiment analysis to identify tensions, boost morale, or address potential miscommunications effectively, fostering a healthier work environment.
• Streamlined Follow-Ups: Ideal for client meetings or project planning sessions, the auto-generated task recommendations simplify post-meeting to-dos and reduce the need for redundant confirmation emails.
• Accessibility for All Teams: Whether for remote teams or in-house staff, the app ensures that everyone maintains access to meeting notes and insights within the shared Teams environment, supporting collaboration across time zones or departments.

• Relies on internet connectivity for processing meeting data.
• Requires sharing meeting data externally for processing, which may raise privacy concerns for some users.

Fireflies.ai is a meeting assistant tool that captures, transcribes, summarizes, and analyzes conversations across various platforms. It offers multilingual support, advanced transcription accuracy, and integration with numerous productivity tools.

Pros

• Supports transcription in 100+ languages, enabling global usability.
• Speaker recognition allows differentiation between participants in meetings.
• Integrates with multiple CRM and project management platforms, automating follow-up workflows.

Cons

• Too many features focused on peripheral tasks such as project management and CRM integration, reducing its specialization in core meeting functionalities.
• Customization options for summaries and action items may result in added complexity rather than clarity for users seeking concise meeting insights.
• Sentiment analysis and in-depth meeting insights aren’t as streamlined, potentially creating difficulties in extracting team mood effectively during meetings.
• Tasks and analytics are spread across multiple tools rather than integrating seamlessly within the meeting environment.
• Dependence on browser extensions and third-party apps, potentially complicating the workflow for users engaged primarily in platform-specific meetings.

The Fathom AI Notetaker is an app designed to record, transcribe, and summarize meetings on platforms like Zoom, Google Meet, and Microsoft Teams. It aims to automate note-taking and assist users with tasks such as sharing meeting excerpts and syncing data with CRMs.

Pros

• Free option available for unlimited recording, transcription, and basic summaries.
• Ability to share specific clips from meetings, which can be helpful for context sharing.
• CRM integration for automatic syncing of meeting notes and tasks.

Cons

• Limited meeting tone or sentiment analysis; lacks a focus on broader emotional or team dynamics evaluation.
• No built-in suggestion of actionable follow-up tasks or tailored next steps for each meeting participant.
• Summaries prioritize providing transcripts and highlights but may require significant manual effort to extract actionable insights.
• Data privacy raises potential concerns, with external processing and a need for manual trust over its integrations and permissions.
• Features like sharing meeting clips or snippets may not be practical for users seeking automated insights without manual segmentation.

Otter.ai is an AI-powered transcription tool designed to record meetings, webinars, and virtual events in real-time, offering automated summaries and collaboration features.

Pros

• Real-time transcription capabilities for meetings and conversations.
• Ability to import audio or video files for transcription.
• Offers speaker identification and vocabulary customization for greater accuracy.

Cons

• Does not offer in-app task recommendations or actionable follow-up items, relying solely on transcription and summarization.
• Sentiment analysis capabilities are missing, leaving users unable to gauge the tone of discussions or team dynamics.
• Integration requires additional effort to connect apps, calendars, and contacts, complicating workflows instead of streamlining them.
• Limited automation for capturing meeting context, such as presentation slides, compared to alternatives.
• Privacy concerns raised over sharing data externally for processing, especially for sensitive or confidential files.
• Fails to prioritize important conversations, treating all captured audio equally, which may dilute summaries with casual or irrelevant topics.

Avoma is an AI-driven platform designed to enhance meeting workflows by automating note-taking, scheduling, coaching, and providing insights like conversation intelligence and revenue intelligence. It aims to streamline tasks such as CRM updates, follow-up emails, and deal tracking.

Pros

• Automates note-taking and follow-up emails with AI-generated templates.
• Offers scheduling features like round-robin and group meeting scheduling for team efficiency.
• Integrates with CRMs and allows direct updates to custom CRM fields.

Cons

• Features like lead routing and AI sales methodology tracking may not be directly relevant for teams focused solely on internal collaboration or day-to-day meeting insights.
• Setup and configuration for advanced functionalities like pipeline management and revenue intelligence can be complex and time-consuming.
• No real-time sentiment analysis or immediate actionable task recommendations directly post-meeting.
• Transcription quality may not surpass competitors, with no clear emphasis on enhanced internal audio processing methods.
• Pricing models could lead to overpaying for features that are not essential for all users, even if collaborators are free.